* * * * *
Article One – Name and Purpose
Section 1. The name of this club shall be: American Association of Caucasian Ovcharka Owners (AACOO).
Section 2. The objectives of AACOO shall be:
Section 3.The American Association of Caucasian Ovcharka Owners (hereinafter referred to as AACOO) shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the assn shall inure to the benefit of any member or individual.
Section 4. The members of the AACOO shall adopt and may, from time to time, revise such bylaws as may be required to carry out these objects.
Section 5. Caveat: a) Members shall not defame, abuse (either verbally or in writing), harass, stalk, threaten or otherwise violate the legal rights of another person (member or non-member) such as rights of privacy and publicity. AACOO members shall not publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, obscene, indecent or unlawful topic, name, material or information. Any posts or materials violating above-mentioned items will lead to suspension or termination of AACOO membership.
b) No individual or group of individuals known to: promote, support, raise dogs for fighting; knowingly sell, give or trade dogs that will be used for fighting; condone or be associated with the facing off, game testing, rolling or pitting; will be tolerated or allowed membership in this association.
Such individuals will be banned from all AACOO events with no reinstatement at any time.
Article One – Membership
Section 1. Eligibility. There shall be two types of membership open to all persons who subscribe to the purposes of AACOO. (1) Full membership open to those persons who currently own a purebred Caucasian Ovcharka dog, and (2) the Associate membership available to those persons who fancy the breed and/or have intentions of owning a Caucasian Ovcharka, but who do not currently own a CO. Once a Caucasian Ovcharka dog is adopted by an associate member, he may then become a full member upon payment of the difference in dues obligation between Full and Associate membership. Those persons who live outside of the North American continent may apply to become Associate members. Associate members will have the same voting rights as Full members, except when voting on issues dealing strictly with the Caucasian Ovcharka dogs.
Section 2. Membership is as follows: One membership per family.
Section 3. Dues. Membership dues for full members will be $12.00 payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the month of December the Treasurer shall send to each member a statement of dues for the ensuing year. Associate members dues will be $6.00 per year.
Section 4. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors (hereinafter referred to as the Board) and which shall provide that the applicant agrees to abide by the Constitution and Bylaws and the rules set forth. The application shall state his/her name, e-mail address, mailing address (and street address, if different from mailing address), phone number and occupation, and breeds and number of dogs owned by the applicant, as well as dog interests (such as showing, breeding, obedience, agility, etc.), and it shall carry the endorsement of at least one member in good standing. Accompanying the application, the prospective member shall submit dues payment prorated for the current year.
All applications are to be filed with the Secretary. The Secretary shall forward the membership application to each Board member. An affirmative vote by the majority of the Board members shall nominate the prospective member. The nominee will then be presented to the general membership for acceptance or denial. AACOO members will have the opportunity to voluntarily vote for or against said person for a period of three (3) days. At the end of this time, said person, if accepted by a majority yes vote will be considered a member in good standing with AACOO.
Applicants for membership who have been rejected by the AACOO may not reapply within six months after such rejection.
Trial Memberships. The trial membership is designed to introduce new CO
owners to our club, give them a chance to get acquainted with us and see if they
would like to join us a permanent members. AACOO will offer a free three-month
trial membership to anyone who has:
These trial members must first follow the same approval / voting process (described above) as all members. The trial members will not have voting rights, nor access to the Members Only page, nor the Members Photo Gallery until they pay the yearly dues, thereby becoming Permanent Members.
Section 5. Termination of Membership. Members may be terminated:
a) By resignation. Any member in good standing may resign from AACOO upon written notice to the Secretary; but no member may resign when in debt to the assn. Dues obligations are considered a debt to AACOO, and they are incurred on the first day of each fiscal year.
b) B) By lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 30 days after the first day of the fiscal year; however, the board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any AACOO meeting whose dues are unpaid as of the date of that meeting.
c) By expulsion. A membership may be terminated by expulsion as provided in Article Six of these Bylaws.
Article Two – Meetings and Voting
Section 1. AACOO Meetings. Meetings of AACOO shall be held at such hour and place (Internet chat room) as may be designated by the Board. Written notice of each such meeting shall be published on the Home page of the AACOO Website ( www.aacoo.net ) and also e-mailed to AACOO members by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20 percent of the members in good standing.
Section 2. Special AACOO meetings. Special association meetings may be called by the President or by a majority vote of the members of the Board who are present, and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of AACOO who are in good standing. Such special meetings shall be held in the at such place (Internet chat room) date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be e-mailed by the Secretary at least five days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other AACOO business may be transacted thereat. The quorum for such a meeting shall be 20 percent of the members in good standing.
Section 3. Board Meetings. Meetings of the Board shall be held at such hour and place as may be designated by the Board. Written notice of each such meeting shall be e-mailed by the Secretary at least five days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board members present.
Section 4. Special Board Meetings. Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held in the AACOO Web site Chat Room at such place, date, and hour as may be designated by the person authorized herein to call such meeting. Written notice of such meeting shall be e-mailed by the Secretary at least five days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. The quorum for such a meeting shall be a majority of the Board members present.
Section 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of AACOO at which he is present. Proxy voting will not be permitted at any AACOO meeting or election.
Article Three – Directors and Officers
Section 1. Board of Directors. The number of Board members shall be five. The board shall be comprised of the current officers and one or more members to make up the five total.
Section 2. Officers. AACOO officers consisting of the President, Vice President, Secretary/Treasurer, shall serve in their respective capacities both with regard to the AACOO and its meetings and Board and its meetings. All officers must be in good standing with AACOO.
a) The President shall preside at all meetings of AACOO and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these Bylaws. The President has the authority to appoint committees as required.
b) The Vice-President shall assist the President when and where possible. In the absence of the Parliamentarian, the Vice-President shall act in this capacity, and with the same authority as the President at meetings of membership and/or Board in case of the President’s death, absence or incapacity.
c) The Secretary shall keep a record of all meetings of AACOO and of the Board and of all matters of which a record shall be ordered by AACOO; shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of AACOO with their addresses, and carry out such other duties as are prescribed in these Bylaws.
d) The Treasurer shall collect and receive all moneys due or belonging to AACOO. Money shall be deposited in a bank designated by the Board, in the name of the American Association of Caucasian Ovcharka Owners (AACOO). The books shall at all times be open to inspection by the Board, and a report shall be given at every meeting of the condition of AACOO's finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board shall determine, and the premium of said bond to be borne by AACOO.
e) The offices of Secretary and Treasurer may be held by the same person.
Section 3. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the board at its first regular meeting following the creation of such vacancy, or at a special board meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice President shall be filled by the Board.
Article Four – The Association Year, Annual Meeting, Elections
Section 1. Association Year. AACOO's fiscal year shall begin on the 1st day of January and end on the last day of December.
The AACOO's official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
Section 2. Annual Meeting. The annual meeting shall be held in the month of January at which officers and directors for the ensuing year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.
Section 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions on the board who receive the greatest number of votes for such positions shall be declared elected.
Section 4. Term of Office. Officers will serve a term of two (2) years. There will be no term limits.
Section 5. Nominations. No person may be a candidate in an AACOO election who has not been nominated. During the month of November preceding the election, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be member of the Board. The Secretary shall immediately notify the committeemen and alternates of their selections. The Board shall name a chairman for the committee and it shall be such person’s duty to call a committee meeting, which shall be held on or before November 15th.
a) The committee shall nominate one candidate for each office and position on the Board and after securing the consent of each person so nominated, shall immediately report his or her nominations to the Secretary in writing.
b) Upon receipt of the Nominating Committee’s report, the Secretary shall before notify each member in writing of the candidates so nominated.
c) Additional nominations may be made at the November meeting by any member in attendance, provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position.
d) Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.
Article Five – Contract, Loans, Checks.
Section 1. Contracts. The Board may authorize any officer, agent, or employee to enter into any contract or execute and deliver any instrument in the name of and on behalf of the assn.
Section 2. Loans. No land shall be contract on behalf of AACOO, and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Board. Such authority may be general or confined to specific instances.
Section 3. Checks, Drafts, Etc. All checks, drafts or other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the assn. shall be signed by such AACOO Treasurer (and any additional officers if AACOO requires) agent or employee of AACOO and in such a manner as shall from time to time be determined by the Board.
Article Six – Committees
Section 1. The Board or President may each year appoint standing committees to advance the work of AACOO in such matters as conformation shows, agility trials, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the board to aid it on particular projects.
Section 2. Any committee appointment may be terminated by a majority vote of the full membership) (BOD) upon written notice to the appointee; and the board may appoint successors to those persons who services have been terminated.
Article Seven – Discipline
Section 1. United Kennel Club, ARBA Suspension. Any member who is suspended from the privileges of the UKC or ARBA Clubs automatically shall be suspended from the privileges of AACOO for a like period.
Section 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of AACOO or the Caucasian Ovcharka breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $1000.00 which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of AACOO. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of AACOO. It may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date for a hearing by the Board not less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.
Section 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both the complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of AACOO. for not more than six months from the date of the hearing. And, it if deems that punishment insufficient, it may also recommend to the Membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing AACOO meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, it’s finding shall be put in written form and filed with the Secretary. The Secretary in turn shall notify each of the parties of the Board’s decision and penalty if any.
Section 4. Expulsion. Expulsion of a member from the AACOO may be accomplished only at a meeting of AACOO following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceeding may occur at a regular or special meeting of AACOO, to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at the meeting. The President shall read the charges and the Board’s finding and recommendation, and shall invite the defendant, if present to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
Article Eight – Amendments.
Section 1. Amendments to the Constitution and Bylaws may be proposed by the Board or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
Section 2. The Constitution and Bylaws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
Article Nine – Dissolution.
Section 1. AACOO may be dissolved at any time by the written consent of not less than 2/3 of the members plus a majority of the Board. In the event of the dissolution of AACOO other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of AACOO nor any proceeds thereof nor any assets of AACOO shall be distributed to any members of AACOO but after payment of the debts of AACOO its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board.
Article Ten – Licensed Event. All UKC or ARBA licensed events sponsored by AACOO will be run in accordance with rules and policies set forth by UKC or ARBA.
Article Eleven - Publications.
Section 1. If AACOO has a newsletter, AACOO shall state how often it is published, how it is to be funded, printed, mailed.
Article Twelve – Breed Standard. The official breed standard shall follow that of FCI working in conjunction with a person or committee appointed for that purpose by AACOO.
Article Thirteen – Order of Business.
Section 1. At meetings of AACOO, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Roll call Minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of Committees
Election of Officers and Board (at annual meeting of odd-numbered years)
Election of new members
Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting
Report of the Secretary/Treasurer
Reports of Committees
Article Fourteen – Parliamentary Authority.
Section 1. The rules contained the current edition of Robert’s Rules of Order, Newly Revised, shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any other special rules of order AACOO may adopt.
Your Constitution and Bylaws must be signed at the end by at least three officers of AACOO to indicate that the information contained has been voted on by the general membership and approved.
We hereby certify that the foregoing Constitution and Bylaws, consisting of ten (10) pages, including this page, constitute the Bylaws of the American Association of Caucasian Ovcharka Owners (AACOO), adopted by its Board of Directors as of December 26, 2003.
Mary DeMott, President
Name printed – Office held Date: May, 2007
Patti Pickerd, Vice President
Name printed – Office held Date: may, 2007
Jackie Renner, Secretary/Treasurer
Name printed – Office held Date: January 1, 2005
-All content: graphics and photos, text and logos Copyright © 2003 - 2012 by the individual contributors of said graphics and photos, all rights reserved-